Offer Letters

Since changes to the below offer letter templates will occur, please check back at this URL to download the appropriate template each time you need to prepare a faculty offer letter.

PLEASE NOTE: All offer letters for tenure-track or tenure-on-appointment faculty should be reviewed by the Associate Provost for Faculty Affairs, Elizabeth Weeks ( [email protected] )*, and approved by the Provost before they are sent to the candidate.

*Please copy Carly Surratt ( [email protected] ) on offer letters submitted to the Associate Provost for Faculty Affairs for review.

Full-Time Faculty (100% time)

• Assistant Professor-Academic Year Contract (last updated Feb 2024)
• Assistant Professor-Fiscal Year Contract (updated Feb 2024)
• Associate Professor-Academic Year Contract (updated Feb 2024)
• Associate Professor-Fiscal Year Contract (updated Feb 2024)
• Professor-Academic Year Contract (updated Feb 2024)
• Professor-Fiscal Year Contract (updated Feb 2024)

Supplemental paragraph that should be included in any offer that includes an administrative title AND is made to a faculty member who already holds tenure at UGA, or is being offered tenure on appointment:

Per the Joint Academic Appointments policy, tenure track faculty appointed in more than one academic unit should be provided with a written Memorandum of Understanding explaining the terms of their joint appointment.

• Sample Memorandum of Understanding for Joint Academic Appointments
• Points to Address in Memorandum of Understanding for Joint Academic Appointments
• Non-Tenure Track Faculty-Academic Year Contract (updated Feb 2024)
• Non-Tenure Track Faculty-Fiscal Year Contract (updated Feb 2024)

Alternate paragraphs for the following ranks to use in non-tenure track template:

• Academic Professionals
• Clinical Faculty
• Instructors
• Lecturers
• Research Scientists

Part-Time Faculty (less than 100% time)

Part-time faculty are required to sign a letter of agreement based on this template for each appointment period.

• Part-Time Faculty Letter of Agreement Template (last updated Feb 2021)
• Summer School Academic Part-time Letter of Agreement Template (last updated Feb 2021)

For more information, please contact:

Office of Faculty Affairs
225 New College
Athens, Georgia 30602
706-542-0547

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      Office of Faculty Affairs
      225 New College
      Athens, GA 30602
      706-542-0547